Pacific Northwest National Laboratory Lead Administrator for the Northwest Institute for Advanced Computing in SEATTLE, Washington
Organization and Job ID
Job ID: 309959
Directorate: National Security Directorate
Division: Computing and Analytics
Group: Data Sciences and Analytics
Do you want to create a legacy of meaningful research for the greater good? Do you want to lead and contribute to work in support of an organization that addresses some of today’s most challenging problems that face our Nation? Then join us in the Data Sciences and Analytics Group at the Pacific Northwest National Laboratory (PNNL)!
The primary purpose of this position is to provide comprehensive administrative support to the Northwest Institute for Advanced Computing (NIAC) residing in the Advanced Computing, Mathematics, and Data Division. The successful candidate must be a highly competent, organized, and professional individual who is able operate effectively in a complex interrupt-driven administrative environment. The candidate must be able to operate as an effective team member developing expertise in understanding, translating, and implementing procedures and policies while demonstrating exemplary skills in organization, judgment and confidentiality. The secondary purpose of this position is to provide direct support to project managers and project teams supporting cutting-edge data science and engineering R&D. In this secondary role the administrator will receive primary direction and assignments from the project manager, operate independently, and collaborate with the group and division administrators.
This position has the responsibility to establish and implement cohesive administrative processes that can consistently and effectively support the technical staff and technical group manager, while satisfying all PNNL requirements. The candidate will use their knowledge of PNNL policies and procedures along with experience of functioning as a primary resource to fulfill job requirements. Tasks are completed independently within the framework of established PNNL policies and procedures.
Discipline, principal job duties/expectations, and qualitative and quantitative measures of performance that exceed the Functional Descriptor:
Assist with day-to-day operations
Insure that NIAC offices are provisioned (desks, computers, etc.)
Interface with UW IT (and PNNL IT) for network connectivity, teleconferencing, etc.
Assist with organizing NIAC workshops/meetings
Assist with setting up Joint/Dual Appointments & liaison with UW
Insure NIAC personnel are complying with DOE and UW policies (e.g., information release, disclosure, etc.)
Liaison with security and managing security at NIAC
Handle key log, working with building manager for additional keys, and distribute keys
Handle OMNI lock management
Proactively managing complex schedules and calendars with the outcome of optimally efficient use of time, maximum flexibility, awareness of changing priorities, and short response time.
Demonstrate advance use of the MS Office Suite (e.g., Outlook, Excel, One Note), demonstrate proficient use of standard office equipment;
Managing communications (email, phone, memos, etc.) with considerable skill, a very short response time, and mature judgment and awareness of sensitivities.
Preparing and coordinating complex agendas for sponsor visits, program reviews, and interview candidates.
Administration of a wide variety of PNNL management systems and procedures.
Schedule and provide logistics for meetings as well as participate and take meeting minutes.
Create and process travel requests and expense reports for travelers.
Processing materials through the PNNL release process (i.e., Information Release), with emphasis on the Derivative Classifier (DC) and Export Control review and approval.
Prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items.
Must understand office support functions and possess the ability to effectively apply procedures
Work with minimal supervision; use discretion and good judgment about processing/disclosing sensitive or confidential information
Must be able to identify potential administrative problems/areas for continuous improvement and work with others to develop solutions or recommend process improvements and innovations for the Group, Division or the Directorate.
Participates in routine Computing & Analytics Division administrator meetings to support networking, team development, and administrative activity coordination.
- High School education and 3 to 5 years’ experience in an administrative environment, or combination of education and experience.
- Intermediate knowledge of policies, procedures and practices related to classified environments are essential. Ability to demonstrate good communication, teaming and writing skills are required. Must have proficient MS Office skills including Outlook, Excel, One Note, and Word.
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
This position requires the ability to obtain and maintain a federal security clearance.
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: National Security Dir
Job Category: Administration/Specialist/Support
Group: Data Sciences & Analytics
Opening Date: 2019-10-09
Closing Date: 2019-10-29