Pacific Northwest National Laboratory Training Materials Coordinator in RICHLAND, Washington
Organization and Job ID
Job ID: 311706
Directorate: National Security Directorate
Division: Operational Systems & Technology
Group: Operational Readiness & Assurance
The National Security Directorate’s Operational Readiness and Assurance (ORA) group is responsible for assuring the readiness, sustainability, and resilience of critical national security operations and infrastructure. Working with stakeholders, ORA prepares and equips partners to operate, sustain, and withstand disruption to mission critical systems and infrastructure. Operational sustainment and resilience are achieved and transitioned in part through knowledge transfer.
With this unique opportunity you will:
Assist in daily coordination of project(s).
Track progress and identifies/resolves obstacles; communicates to internal and external clients.
Perform some administrative tasks such and arranging meetings, developing agendas, and preparing progress reports.
May prepare purchase requisitions (PRs) and tracks procurements and service contracts throughout lifecycle.
May support business office in setting up financial structures, work breakdown structures, and maintains financial integrity.
ORA’s Programmatic Events Management and Coordination (PEMC) Teams provide training, workshops, and exercise project management and logistics coordination, including planning, scheduling, execution and closeout. The teams’ staff members apply extensive knowledge of DOE and PNNL business processes and policies related to conferences, domestic and international programmatic events, and acquisition of event-related services and materials and establish collaborative relationships with relevant PNNL operational support organizations to ensure efficient, cost effective, and compliant execution of training, workshops, and exercises.
The incumbent shall provide training material coordination support to national security projects accountable to the ORA PEMC Technical Team Lead and assigned PNNL Program and Project Managers.
This position will support the Nuclear Smuggling Detection and Deterrence (NSDD) Program; NSDD works with international partners to strengthen capabilities to deter, detect, and investigate the smuggling of nuclear and radiological materials by providing the expertise and tools needed to respond to smuggling events. Training products may include performance-based curricula, classroom instruction, electronic learning formats, field exercises and simulations, scenario-driven training in realistic environments, and table-top exercises.
The incumbent shall attend monthly spend forecast meetings for assigned NSDD Sustainability Managers (SMs) to capture training schedule changes; plan, schedule, and lead pre-deployment coordination meetings with project managers, instructors, translation coordinator, and other support staff; and identify and schedule all actions required to successfully deliver assigned course materials (100 courses executed per fiscal year). Training schedules are set by federal sponsors and must be met.
The incumbent shall provide logistical support for in-country training courses:
Review requirements to determine if translations are needed
Submit curriculum for translations in a timely manner
Prepare and build course materials
Submit materials for duplication
Review materials throughout process to ensure quality standards are followed
Coordinate international shipments with PNNL Export Control
Ensure all materials have been through the PNNL approval process
Ensure training materials are complete prior to the course start date
The incumbent shall assist with conducting a final quality review of NSDD training material; conduct QA after materials are received from translations following established procedures; work with the translations coordinator to correct translated materials.
- High School Diploma and 8+ years relevant experience; an Associate's degree and 4+ years relevant experience; or a Bachelor’s degree.
Demonstrated organizational skills with ability to prioritize work assignments and adjust schedules based on changing requirements.
Demonstrated ability to work in a team environment as well as the ability to work effectively and efficiently with limited oversight in a fast-paced, dynamic, and evolving environment, including the ability to interact with diverse personalities, tactful, mature and flexible.
Proficient in Microsoft Office specifically Word, Excel, PowerPoint, and Outlook.
Demonstrated ability to work proactively with clients and to independently initiate and carry out new activities.
Background and experience with training, workshops, and exercises management and logistics; educational background in a science/engineering, international relations, or security-related field are highly desirable and will allow the incumbent more growth opportunities.
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via https://jobs.pnnl.gov/help.stm
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Due to business needs and client space, US Citizenship is required:
The Pacific Northwest National Laboratory is subject to the Department of Energy Unclassified Foreign Visits & Assignment Program site, information, technologies, and equipment access requirements.
Directorate: National Security
Job Category: Managers
Group: Operational Readiness & Assura
Opening Date: 2021-02-23
Closing Date: 2021-03-01