Pacific Northwest National Laboratory Jobs

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Job Information

Pacific Northwest National Laboratory Senior Project Coordinator in RICHLAND, Washington

Organization and Job ID

Job ID: 312625

Directorate: National Security

Division: Chief Operating

Group: NSD Security Operations

Job Description

Do you enjoy supporting a Project Manager rather than being Project Manager? Do you enjoy providing outstanding project financial planning and reporting and updating schedules and monthly reports? If so, this could be the job for you. This is a support position to project managers. This position provides project coordinator support and programmatic assistance to the PNNL Field Intelligence Element (FIE). The position reports to the FIE Programmatic Support Team Lead and will have the responsibility to directly support a diverse group of project managers, task managers, and program managers. The range of daily contacts includes managers and staff at all levels throughout PNNL. The incumbent will integrate successfully with other project coordinators and project managers within NSD and across PNNL in multiple locations. The position requires a proactive approach to problem solving and demonstrates creativity/initiative in addressing new challenges.

  • Tracking and analyzing monthly costs and commitments for a grouping of projects; including developing and maintaining estimates to complete and financial spreadsheets with current and accurate data, preparing and submitting accruals;

  • Assist in preparing monthly financial reports in accordance with program guidance

  • Soliciting and compiling input from Principal Investigators and Project Managers for monthly and quarterly reports;

  • Assisting in soliciting and compiling project records for retention and input to program share.

  • Advise program managers, project managers, task managers, and mid-career project coordinator in working through the PNNL project lifecycle processes (from proposal to closeout); as well as initiate and manage subcontracts through acquisition lifecycle;

  • Identify project management improvement and efficiency opportunities and implement processes; including budget, funding, schedule, and deliverables management;

  • Assisting with proposal calls by generating project cost estimates, coordinating proposal development efforts, and working with the Project Management Office to ensure timely submittal of proposals;

  • Provide mentorship of other Project Coordinators on the program and oversight of tasks and reporting;

Minimum Qualifications

  • Bachelor’s degree and 5+ years of relevant experience, or an advanced degree and 3+ years of relevant experience are required.

Preferred Qualifications

  • Work on complex problems and provide solutions; Identify improvement/efficiency opportunities; Manages proposal calls; Identifies potential issues impacting project execution and provides viable solutions; Uses concepts and knowledge of business systems to resolve complex issues in creative and effective ways; Exercises judgement in selecting methods, techniques and evaluation criteria to solve problems; Works independently with increasing responsibility, conducts mentoring for staff; Excellent communication skills required.

  • Expert knowledge and expertise in PNNL project lifecycle processes and business systems including but not limited to Project Portfolio Manager, Proposal Pricing System, Project Management Reports, Work Authorization Lifecycle System, and Electronic Prep and Risk.

  • Proficient in using MS Excel

Equal Employment Opportunity

Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via https://jobs.pnnl.gov/help.stm

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Other Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

  • U.S. Citizenship

  • Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.

  • Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.

Directorate: National Security

Job Category: Scientists/Scientific Support

Group: NSD Security Operations

Opening Date: 2021-09-13

Closing Date: 2021-09-20

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