Pacific Northwest National Laboratory Records Administrator in RICHLAND, Washington
Organization and Job ID
Job ID: 309794
Directorate: National Security
Division: Signature Science & Technology
Group: Nuclear Engineering & Analysis
This position serves as the records administrator for the Tritium Technology Program (TTP). The Tritium Technology Program supports NNSA's Office of Defense Programs as the design authority for the Tritium Producing Burnable Absorber Rod (TPBAR). This work supplies a critical component of the nation's strategic defense mission. The project has stringent training and quality assurance equirements. The incumbent for this position will require significant training to perform the assigned task of TTP Records Administrator and will be a participant in periodic quality assurance audits to assure all records are managed in accordance withboth TTP and PNNL requirements.
The TTP Records Administrator works with the TTP Project Manager and TTP Quality Assurance Manager to assure records for the project are maintained in accordance with procedural requirements and supports TTP Task Managers and staff with the submittal and retrieval of TTP records on an as-needed basis.
Responsibilities and Accountabilities:
The TTP Records Administrator sets an example for positive working relationships with coworkers and customers, both internal as well as external and receives tasking primarily from the TTP Project Manager and TTP Quality Assurance Manager. The duties for the position will include all aspects of records administration to ensure TTP meets established records requirements and policies in an efficient manner, including developing and implementing improved approaches to records management compliance and management.
The TTP Records Administrator must possess the ability to effectively apply procedures; work with oversight from the TTP Project Manager and TTP Quality Assurance Manager; use discretion and good judgment about processing/disclosing sensitive or confidential information; direct workflow of others as appropriate. The incumbent communicates and serves as an information resource on TTP records related policies, guidelines, and procedures and demonstrates professionalism and tact. He/she communicates in a positive manner and exhibits discretion and works independently while maintaining a positive team-oriented attitude.
The roles and responsibilities for the TTP Records Administrator include:
• Control and maintain the official project file of records
• Maintain/update the TTP File Plan as needed
• Provide oversight for the correct filing of record material
• Secure sensitive hard copy records for staff if they do not have access to a security container
• Independently processes, maintains, coordinates and tracks the distribution of controlled documents both internally and externally
• Maintain document number logs and track required review dates of project procedures
• Review document submitted to records to ensure staff submitting followed the appropriate document control procedures
• Manage the TTP Website including website permissions – requires working with the TTP Training Coordinator to ensure staff are trained before granting certain permissions
• Works with the appropriate Derivative Classifier and Derivative Declassifier to declassify documents
• Handle classified information in accordance with PNNL procedures for classified matter protection and control
• Follow guidelines related to export control and proprietary information to ensure documents are marked with the correct level of protection
• Work with appropriate Records Management Professionals to resolve any issues with ERecord system on both classified and unclassified systems.
• High School Diploma and 2+ years’ experience in a clerical or administrative environment, or combination of education and experience.
• Experience in administering Quality Assurance Records for projects adhering to a Nuclear Quality Assirance (NQA)-1 QA program
• Experience with the ERecords electronic records management system
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
This position requires the ability to obtain and maintain a federal security clearance.
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: National Security Dir
Job Category: Administration/Specialist/Support
Group: Nuclear Engineering & Analysis
Opening Date: 2019-09-10
Closing Date: 2019-09-17