Pacific Northwest National Laboratory Project Coordinator in RICHLAND, Washington
Organization and Job ID
Job ID: 309550
Directorate: National Security Directorate
Division: Signature Sciences and Technology
Group: Nuclear Engineering & Analysis
The Nuclear Engineering and Analysis Group is searching for an Associate Senior (Level 2) Project Coordinator to assist the group project coordinators with project management, proposal development, and budget management activities.
Responsibilities and Accountabilities:
The incumbent assists in daily coordination of project(s) including preparing and maintaining project plans, budgets, and staffing requirements. Tracks progress and identifies/resolves obstacles. He/she communicates to internal and external clients; prepares purchase requisitions (PRs) and tracks procurements and service contracts throughout lifecycle; supports development of financial structures, work breakdown structures, and maintains financial integrity of projects.
The incumbent has knowledge of a wide-range of PNNL business systems and may perform some administrative tasks such and arranging meetings, developing agendas and preparing progress reports. The incumbent receives work assignments and direction from the group manager, technical team leads, group project coordinators, group project managers, and other project staff as needed.
The position requires flexibility in order to balance competing priorities and resolve issues in a timely manner. He/she will be expected to identify potential budget and project management problems and recommend solutions; demonstrate sound judgement in taking appropriate actions and solving issues (seeking guidance from the group Project Coordinators as needed); identify areas for continuous improvements, and work with others to develop solutions. This position will be expected to work with non-sensitive, sensitive, and classified information as appropriate for individual projects. The person in this position must recognize and accept that they will be working in technical areas associated with topics related to the National Security of the United States.
Specific responsibilities include:
• Preparing weekly and monthly financial status reports, participating in weekly project team meetings, and tracking project labor for a variety of nuclear-related projects.
• Supporting proposals for new projects, including preparing cost sheets in the Proposal Pricing System (PPS) and assisting with preparation of additional financial forms. Incumbent will also assist with coordination of larger proposal efforts, as needed.
• Requesting and uploading monthly project reports and milestone deliverables in the DOE Office of Nuclear Energy (DOE-NE) online earned value reporting system (PICS:NE).
• Assisting with the custodianship of the Fast Flux Test Facility (FFTF) Library, interfacing with PNNL Facilities, Records Management, and Transportation staff as needed. This material has special handling and storage requirements and the incumbent will be expected to take the proper steps to protect the applied technology (AT) and other library contents. This includes arranging for PNNL transportation for documents, resolving facilities issues, assisting PNNL and subcontractor staff with document retrieval, organization of library contents, and management of the library’s Microsoft Access databases.
• Formatting and transmitting project deliverables to Clients as needed.
• Assisting project managers and group project coordinators with updates to statements of work, EPRs, preparing cost sheets and WALS entries to accept new funding.
• Maintaining project SharePoint site documents, announcements, and calendars when requested.
• Maintaining tracking tools for project subcontracts, tracking and verifying subcontractor labor hours. Acting as a point of contact for multiple subcontractor Subject Matter Experts for PNNL’s FFTF data archiving projects, including arranging for security badges, building access, and computer support.
• Serving as the Technical Oversight Representative (TOR) for several service subcontracts including accrual input entries as needed.
• Developing basic tracking tools and financial reports for new projects.
• Acting as custodian for project records and ensuring records are uploaded into ERecords on a timely basis.
• Making project purchases within B2B as needed.
• Preparing cost estimates from Cost Estimator.
• Assigning project budgets and managing WBS structures within the Project Portfolio Management (PPM) system.
• High school diploma and 8+ years of relevant experience. Associate's degree and 4+ years of relevant experience. Bachelor’s degree.
• Knowledge of Battelle, PNNL, and DOE project management, proposal and financial policies, procedures, resources, and organizational structures
• Experience with internal PNNL financial programs (such as EPR, PMR, PPM, WALS, etc.)
• Demonstrated intermediate to advanced Microsoft Word and Microsoft Excel skills
• Strong oral and written communication skills
• Experience with procurement activities
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
This position requires the ability to obtain and maintain a federal security clearance.
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: National Security Dir
Job Category: Administration/Specialist/Support
Group: Nuclear Engineering & Analysis
Opening Date: 2019-07-09
Closing Date: 2019-07-23