Pacific Northwest National Laboratory Project Controls Group Manager in RICHLAND, Washington
Organization and Job ID
Job ID: 308346
Directorate: Business Services Directorate
Division: Project Lifecycle
Group: Project Management
This position (1) leads project management and project controls staff assigned to the National Security Directorate (NSD); (2) trains, coaches, and/or mentors staff in project management and project controls requirements, processes, and systems; (3) develops new business opportunities; (4) provides strategic guidance to assist NSD Project Management Office Directors, Project Managers, Line Managers and Sector Managers in meeting their organizational and programmatic objectives; and (5) leads project management activities of various crucial lab level projects.
This position is a leader within the Project Lifecycle Division (PLD) which acts as the Enterprise Project Management Office (establishing project management processes, training and systems). The position will lead up to 25 staff members as the line manager for project managers and project control professionals working on projects within NSD. PLD supports directly approximately 10% of the labs projects but these represent upwards of 40% of the labs business volume. NSD projects are the majority of PLD project scope.
Nature and Scope
This position reports to the Division Director for PLD; professional staff report to this staff member. This staff member is also responsible to all NSD Project Management Office Directors, and may also support other key management members within the directorate (Sector/Line) as well as project managers to whom they provide support on a direct-charge basis.
This position leads assigned staff, promotes project management and project controls products and services, and serves as the interface with managers and customers in the assigned directorate. The position ensures that the team remains customer focused; delivers high-quality products and services; and remains proactive, results oriented, and successful.
This management position works independently and markets services to internal customers and external sponsors to develop business consistent with the organization’s core competency components: (1) technical and disciplinary skills, (2) business and judgment skills, and (3) relationship management skills. Major challenges involve learning the technical aspects of the work in the assigned directorate, meeting the needs of the assigned directorate, and successfully promoting staff development.
The position requires the following:
• Detailed knowledge and understanding of the specific directorates research activities and projects (current and future)
• Excellent communications, problem-solving, negotiating, and teamwork skills
• Excellent organizational skills and the ability to prioritize work assignments and budgets and adjust schedules based on changing requirements
• Expert knowledge of project management and project controls concepts, principles, systems, tools, and techniques
• Advanced knowledge of PNNL policies, procedures, projects, and customer/sponsor expectations
• Expert knowledge of the project management requirements, processes, systems, and training deployed through the Execute Project Lifecycle Core Business Process and Project Management, Management and Operations (M&O) Program
• Adherence to the Laboratory’s line management roles and responsibilities (R2A2s) documented in HDI.
The position requires a broad internal network and an expanding external network. The position evaluates staff performance based on the organization’s core competency components. The position provides performance feedback during the course of normal (daily) business activities, not just during the Staff Development and Review (SDR) cycle; prepares annual SDRs for all team members; and works with staff to set goals for the upcoming year. The position is also responsible for recommending a team member for a promotion or disciplinary action. For junior-level staff, the position is responsible for strategically assigning staff member’s work from the team’s current customers and interfaces with customers to ensure the work meets the customer/sponsor’s expectations.
The position ensures that the team’s workload is appropriately covered during staff absences, identifies opportunities for “cross pollination” of teams, and coordinates staff transitions from one project to the next to ensure continuity of operations and customer/sponsor satisfaction. The position leads regular team meetings to discuss team business issues and communicate appropriate organization and laboratory management decisions and information.
The position interfaces regularly with the assigned directorate’s Project Management Office Directors but will also be available to support sector/account, line managers, projects managers, and other staff. The position works to identify assignment opportunities, assess staff performance on current projects, and identify and resolve issues. The position supports the implementation process for complex projects and also identifies high-risk issues that could impact the assigned directorate, and recommends solutions to management.
The position is a member of the organization’s leadership team and works with other directorate group managers to complete organizational goals and objectives, ensure consistency among teams, and obtain additional resources if needed. The position manages the organizational (OJS) budget. The position works to maintain a unique project management and project controls capability for the laboratory and interfaces with line managers, project managers, and other staff in the assigned directorate to identify assignments, assess performance, and identify and resolve issues.
The position must keep current with emerging project management and project controls technology and philosophy and shares knowledge with customers, coworkers, and management. The position also requires demonstrated leadership in professional activities beyond the laboratory in organizations such as the Project Management Institute (PMI), the Association for the Advancement of Cost Engineering International (AACEi) and/or Battelle’s Project Management Community of Practice. The position requires demonstrated proficiency and leadership by holding a Project Management Professional or Earned Value Professional certification or equivalent. The staff member plays a leadership role in the organization and leads higher-level special activities (e.g., strategic proposal development, Laboratory-directed assessments, project execution causal analysis, and organizational core capability development). The staff member provides strategic guidance to the organization and the assigned Directorate.
The staff member develops the following networking relationships:
• All levels of management to coordinate program, project, and organizational reporting; develop strategic plans for new projects or processes; and promote project management and project controls concepts and principles
• Program, project, and task managers and other staff in the assigned directorate to identify work, evaluate team member performance, prepare plans and reports, and collect information on progress toward objectives
• Laboratory staff and external sponsors to develop new business areas and negotiate performance measurement and reporting requirements
• Staff in other disciplines across the Laboratory to support project objectives.
• Coworkers to promote effective teamwork and provide effective training, coaching, and mentoring.
Responsibilities & Accountabilities
This position is accountable to the Division Director of the Project Lifecycle Division and has the following responsibilities:
• Supervise up to 25 professional staff to ensure that they provide efficient, effective, and responsive project management and project controls support so that assigned projects comply with
PNNL and customers/sponsors project management and project controls requirements.
• Staff performance, including evaluations of staff member’s work, readiness for promotion, or disciplinary action and prepare annual SDRs for assigned staff and work with staff to set goals for the upcoming year
• Provide regular performance feedback to assigned staff; serve as a coach, mentor, and “champion” to assigned staff; and peer review staff products and services.
• Communicate Laboratory and organization information to assigned staff.
• Manage the team’s portion of the organization’s budget, procurements, training, and other investments.
NSD Management Resource
• Pit-Crew member for the PMODs helping assess, review, and support projects within their portfolio.
• Interface regularly with assigned directorate’s line managers, project managers, and other staff to identify assignments, assess performance, and identify and resolve issues.
• Build and maintain effective working relationships with all levels of management, internal customers and external sponsors, other support staff, and coworkers.
• Expand professional reputation by keeping current with emerging project controls technology and philosophy, expanding networks outside the Laboratory.
Laboratory Level Activities
• Provide strategic direction for projects, the organization, and the laboratory.
• Offer project management leadership for crucial laboratory level projects.
• Demonstrate leadership by providing training, coaching, or mentoring to coworkers or other Laboratory staff in the areas of project management and project controls best practices.
• Provide strategic and/or budget guidance to the organization and internal customers and external sponsors.
Bachelor's degree plus 10+ years of relevant experience; OR, a Master's degree plus 8+ years of relevant experience. Typical related management experience should include, initiating, planning, executing, controlling, and closing processes.
The staff member possesses expert knowledge of project management and project controls concepts, principles, systems, tools, and techniques; experience in supervising staff and evaluating performance; extensive experience in implementing project controls systems; in-depth knowledge of government performance measurement systems; in-depth knowledge of business administration; in-depth knowledge of financial, administrative, and reporting systems; excellent organizational, problem-solving, negotiating, and teamwork skills; and excellent verbal and written communication skills.
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
This position requires the ability to obtain and maintain a federal security clearance.
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: Business Services
Job Category: Managers
Group: Project Lifecycle
Opening Date: 2018-10-22
Closing Date: 2019-05-30