Pacific Northwest National Laboratory On-Call Conference and Event Planner in RICHLAND, Washington

Organization and Job ID

Job ID: 308347

Directorate: External Affairs

Group: Community Affairs & Protocol

Job Description


The Invitation:

Come and work for a billion dollar international research institution. Our collaborative environment and commitment to work/life balance makes Pacific Northwest National Laboratory (PNNL) an ideal place to advance your career, challenge yourself, and make a difference in the world

The Position:

As a National Laboratory, we host visitors and dignitary’s from across the nation and the world. As an on-call Specialist, you will be responsible for planning and coordinating tours and events for clients throughout the laboratory and other duties assigned. The incumbent will work closely with the External Affairs & Protocol team supporting conferences and events, and tours for Pacific Northwest National Laboratory as directed by team members. Strong interpersonal, verbal and written communication skills and the ability to work effectively with staff at all levels of the organization and from different disciplines. Must demonstrate integrity, critical thinking skills, proactive engagement, good business judgement and common sense. Ability to maintain strict confidentiality, professionalism, and a cooperative approach is required. The incumbent must maintain knowledge of etiquette and procedures for all meetings, events, and conferences planned. ll tours and events promote the laboratory’s strategic objectives, capabilities and achievements to internal and external audiences with the goal of building and enhancing goodwill and advocacy.

Community Affairs & Protocol staff are often the first person our external visitors meet and are often the first impression of the Laboratory. The visitors range from external clients, dignitaries, foreign nationals and other VIPs. This position must be able to look at the big picture as well as manage the smallest detail for tours, events, conferences and workshops.

About us:

Our science and technology inspires and enables the world to live prosperously, safely and securely. Our discoveries not only change the way people think, they increase our nation's energy capacity and improve our national security efforts, making the world a safer and cleaner place.

Located in Richland, Washington, and part of the Tri-Cities community at the confluence of the Columbia, Snake and Yakima rivers, residents enjoy abundant water recreation, award-winning wineries, and more than 300 days of sunshine a year. Far enough away from Seattle and Portland to avoid their rain and daily traffic jams but close enough to visit and enjoy their arts and culture. We're in the perfect position to choose between hiking and snow skiing in the Cascade Mountain range, world-class windsurfing in the Columbia Gorge, or camping in Hells Canyon. Perhaps these are among the reasons the Tri-Cities area is among the top 10 metropolitan growth areas for jobs in the United States, and why Money Magazine included it among its Top 100 Places to Live in America.

About you:

Are you a talented conference and event professional who is detailed oriented, flexible and wanting a new challenge? Are you wanting to be part of a dynamic team that builds and maintains strong relationships? Do you have a fearless, positive attitude, and the way in which you achieve success is consistent with the PNNL values of Courage, Integrity, Impact, Collaboration and Creativity? Do you posess the desire to keep abreast of industry trends with the ability to apply those trends in your work? If so, then we would like to talk with you about the current openings in our Community Affairs and Protocol organization.

You @ PNNL:

Your key responsibilities and accountabilities would include:

-Work collaboratively as part of an team that delivers a wide range of high profile conferences, events and dignitary tours;

-Use strategic, integrated decision making in the logistical planning of multiple, complex meetings, conferences, and/or other events;

-Build and maintain independent relationships with internal and external audiences, working with all levels of Lab staff including senior management.

-Must have seasoned business judgment, project management skills and relationship management skills.

Envisioning Success:

Success in this role means delivering results through strong leadership and a relentless focus on what’s best for the Lab. Success means continually holding oneself to the highest of professional and ethical standards and demanding the same of co-workers. Success is believing that you have a positive impact on the research and development efforts at a national laboratory and that your work makes a difference.

Other Information:

This position requires:

-US Citizenship

-Requires a valid driver’s license

-Position involves lifting, hauling, and setup of equipment needed for meetings and events.

-Some evenings and weekends work

Minimum Qualifications

Bachelor's degree plus 3 years of experience; or advanced degree.

Preferred Qualifications

-Degree in Event Management, Public Relations, Hotel Management, Business Administration, or related field.

-Professional experience in conference and event planning;

-Strong teaming and communication skills;

-Work independently and take direction from others;

-Proven relationship management, and customer service skills;

-Excellent problem solving and good judgment;

-Ability to manage, prioritize and execute multiple tasks simultaneiously and consistently;

-Demonstrate excellent written and oral communication skills in the English language;

-Must be proficient in the use of Microsoft Office 2010 or higher applications (Outlook, Word, Excel, PowerPoint) and the internet.

-Considerable knowledge of Battelle, PNNL, and DOE policies and procedures, and organizational structure is preferred.

-Knowledge of PeopleSoft, Expense travel system and Commitment Control programs is preferred.

Equal Employment Opportunity

Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at

Other Information

The Pacific Northwest National Laboratory is subject to the Department of Energy Unclassified Foreign Visits & Assignment Program site, information, technologies, and equipment access requirements.

Directorate: External Affairs

Job Category: HR/Legal/Communications

Group: Community Affairs & Protocol

Opening Date: 2018-09-19

Closing Date: 2019-02-15