Pacific Northwest National Laboratory NA22 Program Office Admin in RICHLAND, Washington
Organization and Job ID
Job ID: 312209
Directorate: National Security Directorate
Division: Signature Sciences & Technology
Group: Detection Physics
This position provides programmatic, administrative, organization and non-technical support to the Defense Nuclear Nonproliferation Research and Development (DNN R&D) program office and subsector. The approximately $40M program serves the National Nuclear Security Administration (NNSA)’s DNN R&D office in Washington, DC and is comprised of approximately a dozen sponsors at levels up to the Associate Assistant Deputy Administrator. This position will report to the team lead for RDNS.
The lead program administrator will manage workflow of the DNN R&D Program Manager and Program Office Manager, as well as work with all of the DNN R&D Program Area Managers (PAMs). This position would work to accomplish group objectives and assist with overflow work, engage with sponsors when necessary, take initiative to organize a number of aspects of the DNN R&D program, including the schedules of the senior leadership, organizing visits, participating in proposal calls, organizing domestic and foreign workshops, and other duties as needed.
The position will be expected to interact with PNNL technical staff, HQ sponsors, collaborators and other national laboratory personnel and provide information on a wide range of organizational and business issues to facilitate the appropriate flow of information to others.
Provide direct daily senior-level support to the DNN R&D subsector manager and Office Manager.
Interact and support to five DNN R&D PAMs on an ad hoc basis when engaging in programmatic activities such as coordinating visits, proposals, meetings, etc.
Manage workflow through the subsector
Serve as a key communication point of contact
Identify problems and develop solutions.
Set up high-level meetings and client visits
Maintenance of the Program Office SharePoint Site
The incumbent will anticipate program needs; identify areas for continuous improvement; and work with others to develop and implement solutions to meet needs and improve processes. This detailed understanding enhances the incumbent’s ability to provide support and anticipate administrative needs. The incumbent will receive direction primarily from the subsector manager and office manager, however, will also receive ad hoc request from staff associated with the DNN R&D program, including PAMs and technical staff involved with the DNN R&D program. Due to the complex nature of this organization, the incumbent will need to focus priorities accordingly and will need to be proactive in interactions with staff. Specific administrative duties include, but are not limited to, the following:
Provide administrative support and coordinate workflow for the subsector staff, some of which may be located in different buildings. On rare occasions, staff may also be located offsite.
Maintain effective working relationships with administrative counterparts across the national laboratory complex, DOE HQ, PNNL and Battelle.
Type, edit and distribute proposals, reports, correspondence, articles, presentations, agendas, forms and mass mailings.
Extensive use of PNNL computer processes [i.e., EPR, Expense (travel expense reporting and purchase requisitions), IR, P-Card, CVRS, etc.].
Arrange and track staff travel and itineraries, both foreign and domestic, including all requisite forms (Get There, ATRs and RAFTs) and reporting expenses in a timely manner using PNNL’s electronic expense reporting system.
Track staff publications and assist in meeting information release requirements and processing of these publications through the Information Release System.
Make purchases using Electronic Purchase Requisitions, B2B or other business systems as appropriate. Purchases include office, and computer equipment and software. Reconcile purchases on a weekly basis.
Set an example for positive working relationships by being tactful and professional with coworkers, staff, internal and external customers.
- High school diplomaand three or more years of progressively responsible administrative experience, or an equivalent combination of relevant training and experience.
The incumbent must be proficient in the use of standard office equipment, web searching, and Microsoft Office (expert level expertise in Word, Outlook, Excel, SharePoint, and PowerPoint is desired).
Excellent oral and written communication skills are required, as strong interpersonal skills to positively interact and team with a wide variety of staff and clients are crucial to this position.
Ability to work on multiple tasks in parallel, accept tasks from technical and support staff in several disciplines, and build strong working relationships with internal and external clients. Must be proactive in working with subsector manager and program office manager, as well as the project area managers to identify and support administrative needs.
Must be able to function independently with little day-to-day oversight and effectively network and team with others to complete tasks.
Preference for candidates proficient in Lab applications and can apply them to a variety of complex tasks.
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via https://jobs.pnnl.gov/help.stm
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
This position requires the ability to obtain and maintain a federal security clearance.
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: National Security
Job Category: Administration/Specialist/Support
Group: Detection Physics
Opening Date: 2021-06-04
Closing Date: 2021-06-18