Pacific Northwest National Laboratory Group Administrator in RICHLAND, Washington
Organization and Job ID
Job ID: 312175
Directorate: National Security
Division: Computing and Analytics
Group: Applied Statistics and Computational Modeling
Do you want to create a legacy of meaningful research for the greater good? Do you want to lead and contribute to work in support of an organization that addresses some of today's most challenging problems that face our Nation? Then join us in the Group at the Pacific Northwest National Laboratory (PNNL)!
The primary purpose of this position is to provide comprehensive administrative support to the Applied Statistics & Computational Modeling Group residing in the Computing & Analytics Division. The successful candidate must be a highly competent, organized, and professional individual who is able to operate effectively in a complex interrupt-driven administrative environment. The candidate must be able to operate as an effective team member developing expertise in understanding, translating, and implementing procedures and policies while demonstrating exemplary skills in organization, judgment and confidentiality.
This position has the responsibility to establish and implement cohesive administrative processes that can consistently and effectively support complex technical projects and staff, while satisfying all PNNL requirements. The candidate will use their knowledge of PNNL policies and procedures along with experience of functioning as a primary resource to fulfill job requirements. Tasks are completed independently within the framework of established PNNL policies and procedures.
Proactively managing complex schedules and calendars with the outcome of optimally efficient use of time, maximum flexibility, awareness of changing priorities, and short response time.
Demonstrate advance use of the MS Office Suite (e.g., Outlook, Excel, One Note), demonstrate proficient use of standard office equipment;
Managing communications (email, phone, memos, etc.) with considerable skill, a very short response time, and mature judgment and awareness of sensitivities.
Preparing and coordinating complex agendas for sponsor visits, program reviews, and interview candidates.
Administration of a wide variety of PNNL management systems and procedures.
Schedule and provide logistics for meetings as well as participate and take meeting minutes.
Create and process travel requests and expense reports for travelers.
Processing materials through the PNNL release process (i.e., Information Release). with emphasis on the Derivative Classifier (DC) and Export Control review and approval.
Prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items.
Must understand office support functions and possess the ability to effectively apply procedures.
Work with minimal supervision; use discretion and good judgment about processing/disclosing sensitive or confidential information.
Must be able to identify potential administrative problems/areas for continuous improvement and work with others to develop solutions or recommend process improvements and innovations for the Group, Division or the Directorate.
Participates in routine Computing & Analytics Division administrator meetings to support networking, team development, and administrative activity coordination.
High school education and 2 years of experience in a clerical or administrative environment, or combination of education and experience.
Intermediate knowledge of policies, procedures and practices related to classified environments are essential.
Ability to demonstrate good communication, teaming and writing skills are required.
Must have working knowledge of commonly used computer applications such as MS Office skills including Outlook, Excel, One Note, and Word.
Must understand office support functions and possess the ability to effectively apply procedures, and direct and delegate workflow of others as appropriate.
Must be able to identify potential administrative problems/areas for continuous improvement, recommend solutions and assist with directing implementation.
Experience in planning meetings and coordinating travel
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via https://jobs.pnnl.gov/help.stm
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
This position requires the ability to obtain and maintain a federal security clearance.
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: National Security
Job Category: Administration/Specialist/Support
Group: Appld Stats & Comp Modeling
Opening Date: 2021-06-03
Closing Date: 2021-06-13