Pacific Northwest National Laboratory Administrator - Seattle, WA in SEATTLE, Washington
Organization and Job ID
Job ID: 306298
Directorate: National Security
Division: Computational & Statistical Analytics
Would you like to work at a company that engages you in challenging and meaningful work? Would you like to be part of a world class team that delivers innovations that not only change how people think, they change how they live, and help make the world a safer, cleaner place? If the answer is yes, then consider making PNNL your next career move.
This position serves as a full-time Administrator for the Computational & Statistical Analytics (CSA) Division in the National Security Directorate (NSD). The incumbent is responsible for providing administrative support to 3 senior level staff members including portfolio managers and a team of technical staff.
- Organize and expedite the flow of work through the office. This involves maintaining a current understanding of the workings of the office to ensure smooth and efficient operations.
- Effective control of the CSA Seattle-based leadership team’s incoming mail and calendar, electronic correspondence, and telephone coverage.
- Coordinates with other staff members across the Seattle and Richland offices for successful execution of manager commitments.
- Independently gather, compile, track and review administrative data to ensure accuracy and completeness. This includes creating and maintaining Excel spreadsheets and charts for tracking a variety of Portfolio, initiative, and project functions, such as budget status, deliverable status, task status, staff funding profiles, training requirements, commitment control, etc.
- Prepare and reconcile purchase requisitions, corporate travel visa, and PCard.
- Responsible for arrangements associated with coordination of visits, interviews and travel (domestic and foreign). This is including but not limited to: initial drafting and preparation of agenda, calendar scheduling of event, processing security clearances, and time charging,
- Participate in routine CSA Division and NSD administrator meetings for networking, teamwork opportunities and administrative highlights.
- Responsible for arrangements associated with newly hired staff members including interview process and onboarding.
- Makes recommendation to resolve and/or takes initiative to improve administrative issues and/or processes affecting the group, division, and organizational unit. This includes building a network across the Seattle and Richland location.
High school education and 6 or more years of progressively responsible administrative experience, or an equivalent combination of relevant training and experience required.
Must be able to: demonstrate proficient use of standard office equipment; demonstrate proficient use of MS Office Suite; prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items. Must understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate. Must be able to identify potential administrative problems/areas for continuous improvement and recommend solutions. Must be able to: use discretion and good judgment; independently make decisions; positively interact with a wide-variety of PNNL staff and clients of all levels; resolve and/or advise management on a wide range of administrative issues; provide training and guidance to less senior or new staff when necessary. Excellent communication skills required.
The incumbent must be proficient in the use of standard office equipment, web searching, and Microsoft Office (expert level expertise in Word, Outlook and Excel and basic level expertise in PowerPoint is needed).
Equal Employment Opportunity
PNNL is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse, talented workforce. EOE Disability/Vet/M/F/Sexual Orientation/Gender Identity. Staff at PNNL must be able to demonstrate the legal right to work in the United States.
This position requires the ability to obtain a federal security clearance in a timely manner. Which requires:
* U.S. Citizenship
* Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
* Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
Directorate: National Security Dir
Job Category: Administration/Specialist/Support
Group: Computa & Stat Analytics Div
Opening Date: 2017-02-14
Closing Date: 2017-03-02